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For Suppliers

Navigate through the following sections below to find information to guide you through various aspects of working with the University of Notre Dame:

Purchase Order Terms and Conditions

Terms & Conditions are sent with purchase orders issued by the University.

Purchase Order Terms & Conditions

Accounts Payable Information

801 Grace Hall
Notre Dame, IN 46556 USA
Phone: 574-631-8549
Fax: 574-631-8549
Email: acctpay@nd.edu

Supplier Expectations

Procurement Services' goal is to ensure that the products and services we purchase meet the needs of the faculty and staff of the University. We establish business relationships with many suppliers, from large multinational corporations to small, locally-based businesses. Our ideal supplier understands the university's mission and conducts business professionally and ethically.

Providing high-quality customer service and offering innovative solutions to meet the demanding needs of our university is most valuable to us.

Open Sourcing Events

To meet the growing demands of our campus users, Procurement Services has implemented a sourcing portal through our e-procurement platform, buyND+. This expedites the sourcing process by allowing suppliers to respond to open events electronically.

View and bid on Requests for Information, Requests for Quotes, or Requests for Proposals

Supplier Registration

To register as a supplier with the University of Notre Dame, you must be invited via PaymentWorks. The University of Notre Dame does not take unsolicited requests for supplier registration.

PaymentWorks

The University has partnered with PaymentWorks to handle the collection, validation, and management of all vendor information. PaymentWorks is a cloud-based software that for vendors is both easy and free to use. Vendors will receive an invitation from the University to register, and will be able to enter all of their information safely and securely.

Vendors will now have a streamlined process for:

  • managing profile and contact information
  • securely entering and updating taxpayer identification numbers (social security numbers for individuals) and bank account information
  • selecting a preferred payment method
  • viewing invoice payment status and history
  • updating important documents for tax, insurance, and various certificates

The partnership with PaymentWorks will provide enhancements to the procure-to-pay process as part of the buyND+ Optimization Project, and will improve security surrounding payments.

CXML and Electronic Invoicing

buyND+ is Notre Dame’s eProcurement ecosystem hosted by Jaggaer. Notre Dame’s faculty and staff order goods and services through the Jaggaer system. The Jaggaer system comprises punchout connections to supplier websites and hosted catalogs containing supplier’s products and related information. These punchouts allow campus users to shop and efficiently requisition goods and services. Notre Dame’s Procurement Services wants to add suppliers to its Jaggaer ecosystem.

Learn more about buyND+ for suppliers

Jaggaer Supplier Portal

When filling out your PaymentWorks registration, you can answer whether you want to register in the Jaggaer Supplier Portal. This portal lets you view your PO information, such as annual spending, outstanding POs and invoices, and more. If you answer "yes," you will receive a separate email invitation from Jaggaer to register.

Commodity Codes

Select which commodity codes your items fall under when filling out the registration. The link below shows a list of all commodity codes for items our end users are eligible to purchase. Our codes are based on the UNSPSC codes. The more accurately you select these codes, the more likely our end users can find your products. You will only be able to select ten codes maximum.

See University of Notre Dame commodity codes

Insurance Requirements

To safeguard all parties involved in the procurement process, the University of Notre Dame mandates specific insurance standards. Contractors are required to procure and maintain insurance that protects from claims for damages which may arise. These requirements ensure that both the contractor and any subcontractors engaged are covered throughout the term of their engagement.

View Notre Dame's Insurance Requirements For Procurement

Central Receiving and Deliveries

Central Receiving is your primary resource for all shipping and receiving needs at the University of Notre Dame.

For details on loading dock hours, shipping protocols, and other related information, please visit the Central Receiving website.

Scam Alert

The University of Notre Dame has become aware of several recent fraudulent purchasing attempts by individuals who have registered domains that look similar to the genuine University of Notre Dame domain (e.g., “nd-edu.org,” which is NOT owned by ND). These malicious actors attempt to place illegitimate orders using certain information from the University’s website and instruct vendors to bill the University through our Accounts Payable process, thereby procuring products without paying for them.

Please be on the lookout for purchase requests from such illegitimate senders by verifying that the sender's contact information from the University is correct. If you suspect an attempted fraud or have any questions or concerns, please contact Procurement Services at 574-631-4289 or email buy@nd.edu.